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Turn the page to avoid compliancy disaster

20% of organisations in the education sector risk major compliance and legal issues by over-relying on paper-based processes, finds Workmobile

Posted by Julian Owen | April 02, 2018 | Business

A survey of 1,000 workers, conducted by WorkMobile, found that a fifth of employees in the education sector have seen extremely important documents lost or misplaced, which has resulted in legal disputes or compliancy issues. This includes confidential documents being left lying around rather than stored safely, and also copies of signed permissions forms being lost. 

A fifth of employees across the UK have also witnessed vital documents and information incorrectly filed, leading to major losses within the businesses.

Relying on paper isn’t making the job of working efficiently and compliantly easy for staff within the UK, with over half (53%) finding it hard to store and keep paper files organised. 43% also think that it takes too long to properly fill in paper forms, and almost a third (30%) feel they are spending too much time ensuring they are sending documents to the correct recipients. 

Colin Yates, chief support officer at WorkMobile, said: “With technology now so readily available for businesses to adopt and modernise their working practices, it is surprising to see that so many are still relying on paper. Ultimately, it is putting businesses at serious risk of financial losses, and also possible legal action, but more worryingly, it is also putting employees in danger. 

“The issue with paper documents is that they can be easily damaged or lost. Imagine if a school register went missing and then a fire occurred. It would make it very difficult for the school to check that all students have reported to the fire evacuation point, which could leave the school in serious trouble. 

“Implementing technology, such as mobile devices and the cloud, can help to eliminate the need for physical paperwork, meaning that these vital pieces of information can be stored securely online and can be accessed in a few clicks. In the search for greater compliancy, adopting the latest innovations can help businesses secure their futures and safeguard the wellbeing of staff.” 

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