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Defining functions

As soon as everyone was onboard and the plan was in place, it took about four months for the first functions to come online, and about six months to go live with the whole ERM system. I felt very confident that we could build the right screens and workflows within UNIT-e to help the BDU teams. All my team leaders control their own screens now, moving and adding their own fields. There’s no reliance on the IT team anymore.

Developing for the future

Employer engagement at York College has increased incredibly with the ERM, but there will always be small tweaks and developments that can be undertaken to make the software even more user-friendly and vital for the running of the college. Other departments are keen to replicate the success – it’s so easy for people to use that it makes complete sense to unite the other public-facing teams into the same system. The admissions and enrolments teams have created their own screens to create a central CRM to capture, process and monitor all new, prospective students’ data and progress. You don’t need a separate CRM, UNIT-e software can do it all for you, and you’ll have autonomy over the screens you see and fields in use throughout the department and wider college. To find out more about how York College are using UNIT-e, read the full case study here [post_title] => Improving employer engagement and apprentice success [post_excerpt] => [post_status] => publish [comment_status] => closed [ping_status] => closed [post_password] => [post_name] => improving-employer-engagement-and-apprentice-success [to_ping] => [pinged] => [post_modified] => 2021-07-21 10:14:28 [post_modified_gmt] => 2021-07-21 09:14:28 [post_content_filtered] => [post_parent] => 0 [guid] => https://edtechnology.co.uk/?p=38271 [menu_order] => 510 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [1] => WP_Post Object ( [ID] => 42395 [post_author] => 83 [post_date] => 2021-06-16 10:49:44 [post_date_gmt] => 2021-06-16 09:49:44 [post_content] => ET-Black-Logo.png EDUCATION WEBINAR REPLAY We need to talk data governance

What is data governance and why is it essential at every institution?

By registering for this webinar you agree to signing up to Education Technology website. This includes receiving the email newsletter which includes the latest edtech news, exclusive content and webinar invitations. You can unsubscribe at any time by clicking the link on the bottom of any correspondence from us. We will also share your information with the webinar partners ESS UNIT -e. For full terms read our privacy policy.

Every college and university knows the importance of good governance and the need to manage data, but what does that really mean in 2021? What is data governance, why should it form a key part of overall strategy and how can it be effectively implemented? The truth is, there is no one right answer. In this webinar, we seek to answer those questions, explore the benefits of taking a strategic approach to data and how it can improve every facet of college or university operations, from compliance and analytics, right through to student experience and recruitment.

Download your free white-paper

The ability to manage and assure data operations is a core organisational competence. Creating a data governance framework that is appropriate to the scale and complexity of your organisation is a critical step in developing this competence.

But there are various ways of thinking about data governance, and each is valid with the potential to deliver real value through improved data capabilities.

Following on from the live panel webinar, Andy’s latest paper sets out the case for data governance in detail and considers what a coherent and pragmatic approach to data governance looks like.

GUEST SPEAKERS

Andy Youell

Andy has spent over 30 years working with data the systems and people that process it. Formerly Director of Data Policy and Governance at the Higher Education Statistics Agency (HESA) and member of the DfE Information Standards Board, Andy is now a strategic data advisor. A school governor, Andy was also recently a member of the Independent Review Panel on 2020 qualification grades in Wales.

Rob Clark

Rob has worked in further and higher education software for over 20 years, starting his career in systems support at the University of Oxford before joining Education Software Solutions (ESS). As Customer Account and Sales Director for UNIT-e at ESS, he works with FE colleges and HE institutions across the UK.

Webinar in association with:

For over 30 years, Education Software Solutions (ESS) systems have been helping to reduce the amount of time schools, colleges and universities have to spend on administration, freeing up precious time to focus on what matters. The home of UNIT-e, ESS works with over 19,000 learning providers across 49 countries to make the process of education simpler. By removing data silos and creating a single source of truth spanning the full student journey, our student information and library management systems are helping data-driven further and higher education providers respond to challenges in the sector, faster.

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UPCOMING EDUCATION WEBINARS EDUCATION WEBINAR REPLAYS [post_title] => We need to talk data governance [post_excerpt] => On-demand webinar with guests ESS UNIT-e. [post_status] => publish [comment_status] => open [ping_status] => closed [post_password] => [post_name] => we-need-to-talk-data-governance [to_ping] => [pinged] => [post_modified] => 2021-07-13 12:23:21 [post_modified_gmt] => 2021-07-13 11:23:21 [post_content_filtered] => [post_parent] => 0 [guid] => https://edtechnology.co.uk/?p=42395 [menu_order] => 1098 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [2] => WP_Post Object ( [ID] => 19987 [post_author] => 74 [post_date] => 2019-12-06 09:47:44 [post_date_gmt] => 2019-12-06 09:47:44 [post_content] => To attract a diverse cohort of students, the first step for any college is to offer a broad range of study options and have a slick admissions process in place. But offering a wide selection of courses that prospective students can apply for quickly and easily is not always as simple as it sounds. At Gloucestershire College, for example, we offer a mix of full and part-time courses, higher education, apprenticeships and training for businesses, attracting students from the local community and overseas. Our students typically apply for multiple courses so they have options in the event that they don’t get the grades they expect. But our previous admissions process made this much more complicated than it needed to be for students and staff. So, we made some changes to the way we manage admissions to make it easier for students to apply for the courses they want to study and help us better meet their needs.

Opening up opportunities

Our students often apply online for both level 2 and level 3 of the same subject, with one being their first choice. We then help them make a final decision on which to go ahead with once they get their examination results. The problem we were having in managing this previously was that our staff had no way of identifying from the information available on the application form which course was a student’s first choice. So, if a student applied for four different courses, we’d have to invite them to enroll on each course separately, entering their information in full each time. They would then receive a separate letter from us relating to each course. This was not only confusing for students, it was an added burden on staff workloads too and so it needed to be addressed.

Improved experience

One of the challenges we had was that some of our admissions were run on the UNIT-e management information system, while others were managed on a separate IT system. This was not the most efficient way of working and didn’t provide an overall picture of student applications. We decided to manage all applications centrally through UNIT-e, which has made a huge difference to students’ experience when they apply online and saved hours of time for our staff. Staff can now see a full history of each applicant, the progress of the application and all the communications relating to it. Students have the ability to indicate which of the courses they are applying for is their primary choice too. It means our team can send the students one letter, and invite them once for interview, making the whole process much smoother for all concerned.

Supporting students

We’ve seen some major advantages to managing admissions in this way. Our staff can spend less time in administration and more time speaking to prospective students, helping them with their applications and advising them on their course selection. The changes we’ve made have contributed to a 30% increase in online applications.

Data-driven insight

With data in one place, the college’s senior leaders can monitor the popularity of a new course or increase the marketing to promote a particular subject if necessary. We recently identified a growing demand for part-time hair and beauty courses, so have increased the number of places available on these courses. Now, staff have a clear picture of how long an applicant has spent at certain stages of the online admissions process. It means they can make direct contact through the live online help tool if a student appears to be having difficulties completing the required information or seems unsure of which course to apply for. They can also see if a student who has visited the website is waiting for further information or an invitation for an interview, which helps move the process along. The aim should be for every touch point with a student to leave them with a positive perception of the institution and all it has to offer.
To find out more about how Gloucestershire College are using UNIT-e, read the full case study here. [post_title] => Simplifying admissions for a better applicant experience [post_excerpt] => [post_status] => publish [comment_status] => closed [ping_status] => closed [post_password] => [post_name] => simplifying-admissions-for-a-better-applicant-experience [to_ping] => [pinged] => [post_modified] => 2021-07-20 11:58:00 [post_modified_gmt] => 2021-07-20 10:58:00 [post_content_filtered] => [post_parent] => 0 [guid] => https://edtechnology.co.uk/dashboard2/?post_type=blog&p=19987 [menu_order] => 1471 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [3] => WP_Post Object ( [ID] => 16788 [post_author] => 74 [post_date] => 2019-07-31 15:58:37 [post_date_gmt] => 2019-07-31 14:58:37 [post_content] => To drive a truly successful digital transformation, it’s vital that change aligns with the institution’s individual goals. That’s why The College of Agriculture, Food and Rural Enterprise (CAFRE) engaged the expertise of a UNIT-e consultant in its digital transformation journey. The college carried out a full business process review to get a clear understanding of what it wanted to achieve and how the UNIT-e management information system could support this. Reducing workload As trainers of the next generation of agriculture and food professionals in Northern Ireland, the college offers a wide range of courses, from veterinary nursing and food technology to horticulture and equine management. Over 1,700 further and higher education students study at the college's three campuses and it also delivers technical and business skills training to more than 8,000 people employed in the Northern Ireland agri-food industry. Capita’s business process review is a kind of satnav for colleges, helping them to see how UNIT-e can drive forward business improvements. CAFRE wanted to reduce staff workloads and enhance the experience of prospective students applying for courses. The review helped the college achieve this.
Capita’s business process review is a kind of satnav for colleges, helping them to see how UNIT-e can drive forward business improvements.
CAFRE has moved away from a time-consuming, largely paper-based method of communicating with prospective students and now sends tailored messages via email and text straight to their mobile devices. The move has already paid for itself with the money saved no longer printing and posting letters, and the college has seen an increase in interview attendance too. A revamp of the CAFRE website means applicants can upload all supporting information directly into UNIT-e too, saving time for staff and speeding up the whole process. Need for flexibility To continue attracting students, colleges need to be able to respond to their changing needs and technology can help with this too. CAFRE wanted to offer a more flexible applications process for farmers and employers booking industry training courses, for example. Farming is often weather-dependent and unpredictable, and it can be difficult for employers to guarantee students’ attendance on courses booked months in advance. Previously, farmers did not have any easy option to change the time of their courses and as a consequence, hours of training were being missed and funding unused. Sometimes an employer or farm agent wanted to make a group booking, but the college's previous online application function would not let them do that – they had to phone in and individually book each learner onto the course. These details then had to be manually rekeyed into the MIS.
With a new group booking function, employers, contractors or farm agents can make multiple bookings quickly and easily.
Now, all students can access their course details online at any time and choose the courses that best suit them. And with a new group booking function, employers, contractors or farm agents can make multiple bookings quickly and easily. CAFRE has also introduced an online payment facility that allows trainees to pay their fees at the same time as applying for the course. To date over £175,000 in course fees has been collected since the system went live. Positive impact The college has received some great feedback from farmers about how easy and quick it is for them to find, book and pay for courses online and attendance has increased as a result. Staff now do more in less time and with quality data going into the system, we’ve got more insight into our students’ needs to help us plan for the future. A college’s objectives must always be at the heart of successful digital transformation. That way, you’re continually inspired to find better ways of working. To find out more about how CAFRE is using UNIT-e, read the full case study here. [post_title] => Why digital transformation is about much more than technology [post_excerpt] => [post_status] => publish [comment_status] => closed [ping_status] => closed [post_password] => [post_name] => why-digital-transformation-is-about-much-more-than-technology [to_ping] => [pinged] => [post_modified] => 2021-07-07 12:28:33 [post_modified_gmt] => 2021-07-07 11:28:33 [post_content_filtered] => [post_parent] => 0 [guid] => https://edtechnology.co.uk/dashboard2/?post_type=blog&p=16788 [menu_order] => 1743 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [4] => WP_Post Object ( [ID] => 16309 [post_author] => 57 [post_date] => 2019-07-16 00:00:21 [post_date_gmt] => 2019-07-15 23:00:21 [post_content] => I’ve been lucky enough to work in further and higher education software for over 20 years. Recently I’ve seen more and more colleges making the decision to move away from traditional on-premises solutions, to a hosted, or cloud-based, solution. The role of cloud technology and Software-as-a-Service (SaaS) as an IT delivery platform is now accepted by many FE college CIOs, IT directors and MIS department heads who recognise the advantages of flexibility and scalability. With FE providers under pressure to plan their budget effectively, being able to cut the cost of maintaining on-premises IT systems is significant. With UNIT-e named as supplier on the new Crown Commercial Service G-Cloud 11 Framework earlier this month, I thought the time was right to list my top five reasons why a cloud-based MIS could be the right choice for your college:
  1. Security – ensures reliability and continuity of service removing the risk of on-premise maintenance, keeping data held by your organisation safe.
  2. Scalability – offers economies of scale allowing you to meet peak demands with IT infrastructure that can grow with your institution.
  3. Efficiency – eliminates the need to maintain on-site servers, saving time and money associated with managing complex IT systems.
  4. Mobility – gives students the freedom to work from anywhere, anytime, reducing geographic boundaries and improving the student experience.
  5. Accessibility – gives staff full remote access from pretty much any device, making it easier to share information in real time.
So, the potential benefits of a cloud solution are substantial. But like all infrastructure changes, they need to be understood and planned before making the leap. The first step when moving your institution to the cloud is to understand how to get there with minimal disruption. That’s where UNIT-e can help with support and guidance at every stage of your journey. As part of a fully-managed service, your database will be securely hosted, and all upgrades and backups will be carried out by our consultants. And as a G-Cloud 11 supplier, further education institutions can purchase the software and services they need – such as the UNIT-e Management Information System – simply and securely. [post_title] => Why move your MIS to the cloud? [post_excerpt] => [post_status] => publish [comment_status] => closed [ping_status] => closed [post_password] => [post_name] => why-move-your-mis-to-the-cloud [to_ping] => [pinged] => [post_modified] => 2021-07-15 11:00:22 [post_modified_gmt] => 2021-07-15 10:00:22 [post_content_filtered] => [post_parent] => 0 [guid] => https://edtechnology.co.uk/dashboard2/?post_type=blog&p=16309 [menu_order] => 1792 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [5] => WP_Post Object ( [ID] => 14254 [post_author] => 1 [post_date] => 2019-04-05 10:39:57 [post_date_gmt] => 2019-04-05 09:39:57 [post_content] => [embed]https://vimeo.com/video/327972939[/embed] The further education sector must contend with a range of financial management reporting and learner data collection methods. From ILR returns to the adult education budget, all FE institutions depend significantly on data. So why do so few seem to value such an important asset? How can FE providers harness the powerful data at their fingertips to help regulate spending and get more for their money, or create new or improved funding streams and grow revenue? Education Technology was delighted to host this panel discussion with Q&A in conjunction with ESS UNIT-e. The webinar explores topics including:
  • Data capability and confidence
  • Data strategy and insight
  • Data management and ownership
We conclude by handing over to our audience for questions, letting you pick our panel’s minds on everything FE data-related. [post_title] => Drive value from your data in further education [post_excerpt] => [post_status] => publish [comment_status] => closed [ping_status] => closed [post_password] => [post_name] => live-panel-discussion-drive-value-from-your-data-in-further-education-2 [to_ping] => [pinged] => [post_modified] => 2021-07-07 12:28:07 [post_modified_gmt] => 2021-07-07 11:28:07 [post_content_filtered] => [post_parent] => 0 [guid] => https://edtechnology.co.uk/dashboard2/?post_type=articles&p=14254 [menu_order] => 2019 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [6] => WP_Post Object ( [ID] => 13923 [post_author] => 57 [post_date] => 2019-03-18 09:11:13 [post_date_gmt] => 2019-03-18 09:11:13 [post_content] => Data is playing an increasingly important role in further education. From collection and processing to analytics and insight, colleges and training providers now depend on it. To stay ahead in a competitive market, FE providers will need to consider their data capabilities and change their attitudes and behaviours towards the value of data. As far as data is concerned it’s not how much you have but what you do with it that counts. We’re excited to have Andy Youell and Jon Cole join UNIT-e’s Rob Clark on the panel to hear their thoughts on the FE data landscape. Together, they’ll cover topics including:
  • Why colleges and training providers need to promote a data-positive culture, and why it must be championed by the senior leadership teams.
  • Why, as we come to rely more on data, a professional approach to the management of data quality becomes increasingly important.
  • Why FE institutions need to embrace good business practice and put business intelligence at the centre of decision-making.

Last chance to register

Don’t miss your chance to hear first-hand from Andy, Jon and Rob and get your questions put to the panel in our Q&A. Join us at 3:30pm on Wednesday 27 March. Register your place today. [post_title] => Does your FE college have a data strategy? [post_excerpt] => [post_status] => publish [comment_status] => closed [ping_status] => closed [post_password] => [post_name] => does-your-fe-college-have-a-data-strategy [to_ping] => [pinged] => [post_modified] => 2021-07-19 16:33:32 [post_modified_gmt] => 2021-07-19 15:33:32 [post_content_filtered] => [post_parent] => 0 [guid] => https://edtechnology.co.uk/dashboard2/?post_type=articles&p=13923 [menu_order] => 2058 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) ) [post_count] => 7 [current_post] => -1 [in_the_loop] => [post] => WP_Post Object ( [ID] => 38271 [post_author] => 74 [post_date] => 2021-02-09 15:03:23 [post_date_gmt] => 2021-02-09 15:03:23 [post_content] => We realised that a more effective, streamlined approach from the Business Development Unit (BDU) to employer engagement would help York College secure more contracts, apprenticeships and income from the Apprenticeship Levy, as well as keeping us ahead of local competition. Following conversations with team leaders within the BDU, we started to scope the project to build a new Employer Relationship Management (ERM) system. Soon, word of mouth spread the good news of the development of a central ERM system. Eventually, every team that touches the work-based learning process was involved with the project. The business sales team were very keen to have the ERM system within their function. Student and employer details were already held within their core UNIT-e MIS, so it seemed like a logical step to extend this to create a system that everyone within the business sales, apprenticeships, work placements and employer engagement teams could use. Operating from one central system means everyone can access the same real-time information to stay informed.

Defining functions

As soon as everyone was onboard and the plan was in place, it took about four months for the first functions to come online, and about six months to go live with the whole ERM system. I felt very confident that we could build the right screens and workflows within UNIT-e to help the BDU teams. All my team leaders control their own screens now, moving and adding their own fields. There’s no reliance on the IT team anymore.

Developing for the future

Employer engagement at York College has increased incredibly with the ERM, but there will always be small tweaks and developments that can be undertaken to make the software even more user-friendly and vital for the running of the college. Other departments are keen to replicate the success – it’s so easy for people to use that it makes complete sense to unite the other public-facing teams into the same system. The admissions and enrolments teams have created their own screens to create a central CRM to capture, process and monitor all new, prospective students’ data and progress. You don’t need a separate CRM, UNIT-e software can do it all for you, and you’ll have autonomy over the screens you see and fields in use throughout the department and wider college. To find out more about how York College are using UNIT-e, read the full case study here [post_title] => Improving employer engagement and apprentice success [post_excerpt] => [post_status] => publish [comment_status] => closed [ping_status] => closed [post_password] => [post_name] => improving-employer-engagement-and-apprentice-success [to_ping] => [pinged] => [post_modified] => 2021-07-21 10:14:28 [post_modified_gmt] => 2021-07-21 09:14:28 [post_content_filtered] => [post_parent] => 0 [guid] => https://edtechnology.co.uk/?p=38271 [menu_order] => 510 [post_type] => post [post_mime_type] => [comment_count] => 0 [filter] => raw ) [comment_count] => 0 [current_comment] => -1 [found_posts] => 7 [max_num_pages] => 0 [max_num_comment_pages] => 0 [is_single] => [is_preview] => [is_page] => [is_archive] => 1 [is_date] => [is_year] => [is_month] => [is_day] => [is_time] => [is_author] => [is_category] => [is_tag] => 1 [is_tax] => [is_search] => [is_feed] => [is_comment_feed] => [is_trackback] => [is_home] => [is_privacy_policy] => [is_404] => [is_embed] => [is_paged] => [is_admin] => [is_attachment] => [is_singular] => [is_robots] => [is_favicon] => [is_posts_page] => [is_post_type_archive] => [query_vars_hash:WP_Query:private] => 035a85a9040f68a0cfeb51559389d6e6 [query_vars_changed:WP_Query:private] => [thumbnails_cached] => [stopwords:WP_Query:private] => [compat_fields:WP_Query:private] => Array ( [0] => query_vars_hash [1] => query_vars_changed ) [compat_methods:WP_Query:private] => Array ( [0] => init_query_flags [1] => parse_tax_query ) )
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UNIT-e is a student information management system for FE Colleges, HE Institutions, Adult Community Education and Training Providers. By streamlining administration and making reporting simple and effective, it allows you to enhance student experience, improve student outcomes, and gain valuable insight from your institution’s data.

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    news

    Improving employer engagement and apprentice success

    Louise Jones, head of data services at York College, explains how the institution implemented a joined-up approach to employer engagement

    Read more
    video

    Webinar: We need to talk data governance

    What is data governance and why is it essential at every institution?

    Watch video
    video

    Live panel discussion: Drive value from your data in further education

    Join the UNIT-e panel as they discuss how FE providers can harness the data at their fingertips

    Watch video

    ESS | UNIT-e News

    Improving employer engagement and apprentice success

    Find out more

    We need to talk data governance

    Find out more

    Simplifying admissions for a better applicant experience

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    Why digital transformation is about much more than technology

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    Why move your MIS to the cloud?

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    Drive value from your data in further education

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    Does your FE college have a data strategy?

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    Free live webinar & QA

    Blended learning – Did we forget about the students?

    Free Education Webinar with Class

    Wednesday, June 15, 11AM London BST

    Join our expert panel as we look at what blended learning means in 2022 and how universities can meet the needs of ever more diverse student expectations.