As a solutions business, the UK’s division of Europe’s leading supplier of Document and Print Management Systems used the education sector’s largest annual show to highlight the security issues inherent in document management.
Although technology brings enormous benefits to today’s schools unfortunately it can also bring risks, and sometimes these come from the unlikeliest of sources. Take the humble printer, for instance, which is used every day to print and scan all sorts of documents.
The TA Triumph-Adler message was a reminder that the hard drives of printers, scanners and MFDs are often larger than those in a PC and can retain the images of documents on their hard disk forever – unless proper measures are taken to securely erase or overwrite the data.
At Bett 2014, TA Triumph-Adler’s stand attracted a great deal of interest from School Business Managers who were introduced to their new Data Security Policy which guarantees that printed and scanned data is ‘safe as standard’ on all their devices used in the education sector. Shaun Wilkinson, the MD of TA Triumph-Adler said: “Whenever you see our Data Protection Shield, you know that we are protecting your data. Our standard security software encrypts and overwrites the hard disk randomly to prevent data restoration.”
Shaun added: “Once you understand that printers store data, the risks become obvious. Personal information relating to pupils, staff and stakeholders is vulnerable. Any data leak could cause huge reputational damage to the school as well as personal damage to individuals. There are also financial threats: contract information, payment and bank details – on a daily basis printers handle a wealth of information that could be exploited if it fell into the wrong hands.”