Security and GDPR with KYOCERA

Sponsored: How KYOCERA can help you minimise risk and remain GDPR compliant

With the rate of cybercrime increasing, how likely is it that your printer could be hacked?

Nowadays, many devices can print, scan, fax, store and even manage and analyse data immediately, all with the simple click of a button from almost any device both onsite and remotely. But with these developments and advancements, come greater security risks. Our printers are now connected to the internet as well as corporate networks creating a massively expanded threat surface, meaning that they’re open to cyber attackers if not properly protected.

Security breaches can be costly, how can KYOCERA help minimise the risk?

We’ve developed KYOCERA Secure Audit, a solution that provides a one stop security check of your device. Its capabilities give you control and provide ongoing reporting to show compliance and highlight gaps to be actioned, giving you peace of mind. It also allows you to see what vulnerabilities may be on your devices whilst simultaneously providing information about the device’s status across numerous settings via diagnostic reports.

Incorporating Biostore, further minimises the threat of an attack. Through biometric authentication, you can securely release print jobs from the MFP using your fingerprint. Biometrics ensures that users are positively identified and not using someone else’s card or PIN. Additionally, documents are not produced until the document owner collects them.

Protecting the data that is printed, scanned, copied or stored is paramount. Performing any of these vital tasks can leave a latent imprint of sensitive data on a system’s hard disk drive; protecting the confidentiality of this data from unwanted intrusion and access is a challenge that must be met. Which is why KYOCERA offer Data Security Kits for printers and multifunctionals. It’s simple to implement, easy to use and highly reliable, providing a consistent, effective deterrent from unauthorised access and activity.

‘Protecting the data that is printed, scanned, copied or stored is paramount.’

With less than 6 months until GDPR becomes a reality, what steps have KYOCERA taken to become GDPR compliant?

The advice we provide to our customers is based on the same experience we’ve gone through ourselves.

To save yourselves a lot of time and stress later, it’s vital you first conduct a thorough audit of all existing data practices, policies and equipment within your organisation. Once complete and you have a clear understanding of what is where, use encryption as a means to safeguard against the loss of personal data. It’s one of the key technologies highlighted within GDPR to be used across PCs and laptops, so don’t forget that data stored on printers should also be encrypted to limit the impact of a breach.

It’s also essential that your staff understand the ground rules set out by the regulation and that non compliance could result in substantial fines. It’s about building up internal awareness – everyone will use the printer at some point but they may not be aware the data they’re printing can be stored. If they’re educated correctly then half the battle is already won.

Understanding the significance of leaving no backdoor unlocked, we’ve added filestar to our portfolio. Filestar helps you meet the stringent new rules around an individual’s right to be forgotten. Using the system, users can quickly search for that person’s name and delete all documents containing their personal information. Additionally, the solution offers user access security and multi-layered file permissions, meaning data is secure from loss, damage and alteration. As the system also includes full version history, it preserves an audit trail needed by many organisations for compliance purposes.

Once you have the right solutions in place, the trick then is to not become complacent. Even if you have completed the initial transition phase, the process doesn’t end there. In the marathon that is GDPR compliance, the 25th May 2018 is the starting point as opposed to the finish line. All the preparation that you undertake before that point is just to give your company the stamina it needs in order to keep up. A constant effort will need to be given by all in order to continually track and make decisions about what to do with personal data.

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